Appendix 3: Minutes

October 29, 2009: 1-2 pm

Minutes submitted by Sonya Chan.

Group Members:

Venue: EEE Room 304, Communications Laboratory.

Proceedings:

  1. Project title: "Evaluation of a virtual Interactive Lab for Semiconductor Devices Teaching"
  2. Dates:
  3. Thomas Hope was nominated as group leader.
  4. Initial task: Everyone to familiarize themselves with the Electronic Engineering Virtual Interactive Lab (EEVIL), which was the programme to be evaluated before reconnoitring during the next meeting.
    1. Record their observations and opinions of the program;
    2. Come up with ideas to include into the report.
  5. Next meeting to be held in two weeks to allow time for personal evaluation of program.

November 13, 2009: 9-10 pm

Minutes submitted by Faizan Rehman.

Group Members:

Venue: Jonathan Kim's house.

Proceedings:

  1. Initial thoughts of the programme were discussed: it was adequate but required streamlining and added functions for effectiveness and popularity among students.
  2. We made comparisons with similar programmes found on the web (researched by Roger) to analyse EEVIL's viability as a learning tool and also to find out what was already available on the market
    1. Available programs have additional functionalities that can be added into EEVIL so that it becomes more useful for students
  3. The group was divided into pairs for greater efficiency and productivity: Faizan and Jonathan, Huey Yuen and Seun, Roger and Sonya. Thomas would be in charge of the website.
  4. The following task allocation was agreed upon:
    1. Faizan and Jonathan: 'Evaluation of System' and 'Further Developments'
    2. Huey Yuen and Seun: 'Introduction', 'Possible Impact of System' and 'Conclusion'
    3. Roger and Sonya: 'Comparison with Other Systems' and 'Commercial Viability'
    4. Thomas: Website design
  5. Thomas will have a meeting with Dr. Paul Mitcheson to get a general idea of EEVIL's technical operation.

November 27, 2009: 1-2 pm

Minutes submitted by Jonathan Kim.

Group Members:

Venue: EEE Room 304, Communications Laboratory.

Proceedings:

  1. This meeting was delayed from the previous week because members wanted time to study for an upcoming Computer Architecture test.
  2. Thomas shared his discussion with Dr. Mitcheson:
    1. We were given information on the technical aspect of the programme; how the functions were being implemented and the programming involved
    2. Dr. Mitcheson also introduced Gary Furlong, a PhD student who was in charge of the programming aspect, who offered his help in the project
  3. Sonya suggested putting write-ups on Google Documents and giving all members access such that we could all be kept updated about what each other were doing and so enables easier correction or addition of information.
  4. Next meeting to be set up with all those involved in the conception and implementation of EEVIL to discuss the aims and ongoing developments of the programme. An email will be sent to Dr. Mitcheson requesting this meeting.
  5. The above information was sent to the absent group members to keep them in the loop.

December 4, 2009: 1-2 pm

Minutes submitted by Roger Liew.

Group Members:

Venue: EEE Level 11, Seminar Room.

Proceedings:

  1. James Dickens gives us a quick talk on the design of the programme and explains its implementation and development. Dr. Mitcheson and Dr. Fobelets also give us a brief talk on the current development of the project and the funding involved.
  2. We followed up with questions regarding further development and their future plans for the programme, which will be discussed in the report.
  3. Thomas has arranged for another meeting with James to further discuss the coding involved in the program and to observe the work planned on developing EEVIL.
  4. Dr. Fobelets also agreed to our suggestion of using EEVIL during one of her revision lectures with the First Year students to carry out a quiz and using it to guide them through the answers. This will allow us to
    1. Observe the effectiveness of EEVIL in use as an educational tool
    2. Gather the response of the students toward the programme.

December 18, 2009: 1-3 pm

Minutes submitted by Fayemi Oluwaseun.

Group Members:

Venue: Sonya's house.

Proceedings:

  1. After discussing our work and progress, it was agreed that we were on track for early submission.
  2. Personal deadlines: First day of spring term for drafts of respective documents, to be submitted on Google Docs.
  3. Seun and Huey Yuen: to demonstrate the use of the programme to the first year students in the spring term during Dr. Fobelet's lecture (as previously discussed) and then to analyse the survey thereafter before publishing on Google Docs and shared with the rest of the group.
  4. All this information was emailed to Faizan to keep him in the loop.

January 14, 2010: 1-2 pm

Minutes submitted by Ng Huey Yuen.

Group Members:

Venue: EEE Room 304, Communications Laboratory.

Proceedings:

  1. Drafts from the various pairs have been submitted onto Google Docs and will be compiled by Thomas
  2. Sonya will then vet the report and attempt to link the sections together
    1. Group members to provide Sonya with further ideas about the direction of the report
    2. Mistakes and discrepancies also to be corrected in the report by Sonya or the rest of the group.
  3. Thomas shares what he has thus far completed in the website to collect input from the group about changes that need to be made and content that should be added.

January 20, 2010: 8-10pm

Minutes submitted by Faizan Rehman.

Group Members:

Venue: IC Library.

Proceedings:

  1. Sonya goes through the first draft of the report with the rest of the group
    1. Roger notes repetition in some sections and starts compiling relevant parts together.
    2. Huey Yuen notes that graphs seem unconnected to the report and suggested including the relevant formulas used in graphing such that the report is more comprehensive.
  2. Seun and Jonathan begin discussions on the presentation; nominated as presenters, they will also draw up the presentation slides and link it closely to the report for uniformity.
  3. Thomas shows his progress with the website and gets the group's response to its layout and the changes he had made in response to the feedback in the previous meeting.

January 28, 2010: 1-2pm

Minutes submitted by Faizan Rehman.

Group Members:

Venue: IC Library.

Proceedings:

  1. Sonya and Roger go through the amended report with the group. Further changes are made in response to the comments of the other group members.
  2. Faizan presents the results of the survey of EEVIL which was given to the First Year students, and these are then incorporated into the report.
  3. Jonathan collaborates with Thomas on the website design after pointing out an issue with its layout.
  4. Subsequent tasks:
    1. Roger notes repetition in some sections and starts compiling relevant parts together.
    2. Huey Yuen notes that graphs seem unconnected to the report and suggested including the relevant formulas used in graphing such that the report is more comprehensive.

February 4, 2010: 8-9pm

Minutes submitted by Jonathan Kim.

Group Members:

Venue: EEE Room 304, Communications Laboratory.

Proceedings:

  1. This is the final formal meeting for the project. Further meetings might be called on between pairs or members to ensure that the project is finished in its entirety.
  2. Sonya and Roger had compiled the final report and after going through it with the group, some formatting changes were made:
    1. Huey Yuen suggested that magnification/auto-scaling options for the graphs ought to be incorporated into the report. This suggestion was taken up, as with other suggestions made by the rest of the group.
  3. Jonathan and Seun presented their presentation slides to the group and were given feedback and further suggestions for content and layout.
  4. Thomas still has some issues of website styling to be finished and is projected to be done by the end of this week.

February 6, 2010: 1-2 pm

Minutes submitted by Sonya Chan.

Group Members:

Venue: EEE Room 304, Communications Laboratory.

Proceedings:

  1. Due to additional information that was to be included as a result of further research on Seun’s part, and some irrelevant content that had to be deleted, the report was re-compiled and discussed today.
  2. Thomas also provided us with some feedback from a meeting with Gary Furlong, the student working on EEVIL as part of his final year project.
    1. Current primary aim to improve interface of the system and improve compatibility
    2. Giving it a modular structure so that new functions can be added easily and enabling users to make device comparisons on the system
    3. Further details will be written up by Thomas to be included in the report
  3. Roger and Sonya are in charge of compiling the changes and formatting the report for a more uniform structure.

February 9, 2010: 8-10 pm

Minutes submitted by Faizan Rehman.

Group Members:

Venue: EEE Room 304, Communications Laboratory.

Proceedings:

  1. The final report is compiled by Sonya and Roger and looked over by the group. This is now accepted as the final copy for submission.
  2. The report is then put onto the group website.